Are you planning on organizing a surfing event? Surfing competitions can be great fun for all involved. However, they also involve a lot of planning, as there are many different aspects that come together to create a great event. With that in mind, let’s take a look at the steps you need to follow in order to organize a surf event.
You should begin the initial stages of planning the event at least four months before you intend to host the surfing competition. This stage should involve meetings with all relevant parties so that you can establish some key details, including:
· The purpose of the event
· The event title
· The proposed date for the event
· The proposed location for the event
· Your budget
· The proposed plan of action (both prior to and on the day of the event)
· Confirmation of all organizing teams, including establishments, groups, and individuals involved
When it comes to the latter, you need to identify the roles of person or entity involved. There needs to be clarity from the offset so that everyone involved is aware of what they are doing.
PROCEDURES & PERMISSIONS
Three months before the event takes place, you need to complete all of the necessary safety documents and forms asking for any permissions that are required. Examples include:
· Waste disposal plans
· Environmental considerations
· Lifeguard and beach safety confirmation
· Insurance documents
· A map of the proposed site
· Beach event application
· Emergency operating procedures
· Normal operating procedures
· Safety plan
· Risk assessment plan
Now that the foundations have been laid, you need to prepare for the event. This will take place over the two to three months prior to the event. Begin by confirming the entry processes for participants, and create the marketing and application forms that will go alongside this. If applicable, you will also need to consider and negotiate sponsorship. Marketing is pivotal for any event, so establish yourself on social media and ensure you have details of the event running on your website.
Next, you will need to gather all items necessary for the event. You will need communication systems so that all staff can keep in touch with one and other. You will need signs to direct people. You will need to acquire medals for the winning surfers. You will also need to organize catering too.
Finally, we move onto the pre-event checks, which will take place one to two weeks before the event. You should monitor weather patterns at this stage to ensure that the conditions are safe for the event to be held. Anyone who surfs knows that wind speed and duration are vital when determining whether surfing should go ahead. Equipment checks are important, and backup systems should be in place. Facilities will need to be set up, and you will need to make sure that all radios and other electronic equipment are charged. Site and staff checks should be carried out as well.
If you follow the above steps, you should have everything in place for the ski competition you are hosting. From filling out the necessary safety forms to acquiring winner’s medals, there is a lot that needs to be carried out, but you can’t cut corners if you want everything to go smoothly.